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THE GLENGARRY TRUST


Minutes of meeting of The Glengarry Trust on Monday 3rd March 2014.


Present:- M.MacLennan, C.MacLennan, P.Walker, R.Stewart, A.Gordon, J.Fleming, R.MacCallum.


Apologies:- M.MacRae.


The previous minutes were read and approved:- Robert and Andrew.


APPLICATIONS:-

 1.GLENGARRY SHINTY CLUB.  Applied for £1986.00.  All Trustees approved.  Secretary to write and ask for a current set of Accounts and Invoices and then a cheque will be issued.


2.GREAT GLEN AFTER SCHOOLS ACTIVITY CLUB. Applied for £1400.00. All Trustees approved.  Secretary to write and ask for Invoices for the costings and then a cheque will be issued.


3. FEIS GLEANN ALBAINN. Applied for £350.  All Trustees approved.


Ronald gave the latest information about the Apprenticeship scheme.


There being no further business, Marigold closed the meeting.



A.G.M.  MONDAY 16  JUNE 2014 AT 6PM  FOLLOWED BY TRUSTEES MEETING

GLENGARRY VILLAGE HALL.


The Minutes of our meetings

THE  GLENGARRY  TRUST


Minutes of meeting of The Glengarry Trust on Monday 8 December 2014.


Present:- Marigold MacLennan, Ronald Stewart, Christine MacLennan, Andrew Gordon, Jon Fleming, Peter Walker, Robert MacCallum.


Apologies:- Maria MacRae.


The previous minutes were read and approved.  Robert proposed, Jon seconded.


Applications:-

1. Glengarry Shinty Club. Applied for £32,100.  A letter to be written to them with an offer of £7,500(inclusive of VAT) which would be paid upon receipt of relevant invoices.  The Trustees would also like to see a copy of their most up to date accounts

2. Silver Surfers. Applied for £105.  Approved by all Trustees.

3. Student Grant. Applied for £200-300.  £300 approved by all Trustees.

4. Glengarry Community Council – Senior citizens Christmas Party. Applied for £650.  Approved by all Trustees.

5. Glengarry Community Council – Post Office Water Rates.  Applied for £1104.99. It was agreed to make an offer of 50%(£550) towards payment of the bill and Marigold would write to the Community Council with the details.

6. Golden All Stars. Applied for £400.  Approved by all Trustees.

7. 1st Fort Augustus Guides. Applied for £250.  Approved by all Trustees.

8. 1st Fort Augustus Brownies. Applied for £100. Approved by all Trustees.

9. Tomdoun Church. Applied for £3,100.  This was approved by the Trustees on receipt of relevant  Invoices and a letter explaining this to be sent.

10. Invergarry Primary School – P6/7 Trip.  Applied for £1000.  Approved by all Trustees.


Ronald gave an update on the Aprenticeship Scheme.


There being no further business the meeting was closed.


Next meeting to be held on Monday 9 March 4pm.



THE  GLENGARRY TRUST


Minutes of meeting of The Glengarry Trust on Monday 9 March 2015


Present :- M.MacLennan, C.MacLennan, P.Walker, J.Fleming.

Apologies :-  A.Gordon, R.Stewart.

The previous minutes were read and approved. Jon proposed, Christine seconded.


The Glengarry Shinty Club Accounts were examined by the Trustees and it was decided that another letter was to be sent to them.  Marigold would take care of this.


APPLICATIONS:-

1.STUDENT GRANT.  Applied for £500.  This was approved by all Trustees.

2.STUDENT GRANT.  Applied for £500.  This was approved by all Trustees.

3. GLENGARRY HIGHLAND GAMES.  Applied for £500.  This was approved by all Trustees.

4. GLENGARRY COMMUNITY COUNCIL.  Applied for £740.59 (2nd application)   This was approved by all Trustees.  A letter explaining all circumstances concerning this 2nd application will be explained in a letter from the Chairman and will be produced at the next meeting.

5. GLENGARRY COMMUNITY COUNCIL:-HIRE OF SKIP.  Applied for £1000.  This was approved by all Trustees

6. AFTER SCHOOLS ACTIVITIES CLUB. Applied for £1000.  This was approved by all Trustees.


It was decided to have an informal meeting before the A.G.M. to go over some of the issues that keep coming up during the applications..  Secretary to email all Trustees to find a suitable date.


There being no further business, the meeting was closed.


Wednesday 29 April.

At this informal meeting, the Trustees decided that  the Application Guidance form and the Application form needed to be altered and the Secretary to do this and bring along to the next meeting.  It was also decided that a Treasurer needs to be appointed.


Date of next meeting MONDAY 15 JUNE at 6pm. A.G.M. followed by meeting

THE GLENGARRY TRUST


A.G.M.  Monday 15 June.  Glengarry Village Hall.


No members of the public attended the A.G.M.

The Accounts and Annual Report were read.  Proposed by Maria and seconded by Ronald.

Nominations for Chairperson.  Peter proposed Marigold and Christine seconded.

It was suggested that a filing cabinet be bought by the Trust for all Marigolds paperwork and that it could be kept at the hall.

Trustees present:- M.MacLennan, C.MacLennan, A.Gordon, R.Stewart, M.MacRae, R. MacCallum, P.Walker, J.Fleming.


Previous minutes were read and approved.Proposed by Jon and seconded by Peter.


The new Application form was presented.  It was decided that when dealing with applications for large sums of money, that a solicitor may have to be consulted.  It was also decided that a time limit should be set for applications.  


APPLICATIONS

1.  GLENGARRY SHINTY CLUB.  Applied for £1336.00.  This was approved by all Trustees.

2. FEIS GLEANN ALBAINN. Applied for £450.00.  This was approved by all Trustees.

3. 1ST FORT AUGUSTUS GUIDES & SENIOR SECTION. Applied for £550.00  This was approved ny all Trustees.

4. KINGIE COMMUNITY FOR BROADBAND SATELLITE. Applied for £3110.00.  This was approved by all Trustees.  

5. STUDENT GRANT. Applied for £600.00.  This was approved by all Trustees.

6. STUDENT GRANT. Applied for £500.00.  It was decided by all Trustees to increase the amount that Students could apply for from £500 to £600. A letter explaining this will be sent out to this student.

7. GLENGARRY COMMUNITY WOODLANDS. Applied for £10,000. This was approved by the Trustees able to take part, with a letter explaining  the details of payment to be sent by Marigold.  P.Walker, J.Flening, M.MacLennan could not take part in this application.

8. INVERGARRY PRIMARY SCHOOL. Applied for £1037.45.  This was approved by all Trustees.

9. INVERGARRY PRIMARY SCHOOL. Applied for £2766.20.  This was approved by all Trustees.

10. GLENGARRY COMMUNITY COUNCIL. Applied for £1500.00. This was approved by all Trustees.

11. GLENGARRY & DISTRICT COMMUNITY ASSOCIATION. Applied for £300.00.  This was approved by all Trustees.


MEETINGS AND CLOSING DATES FOR 2015/16 ARE AS FOLLOWS:-


CLOSING DATE  FRIDAY  4  SEPTEMBER   -    TRUSTEES MEETING  MONDAY 14 SEPTEMBER 6PM

CLOSING DATE  FRIDAY  4  DECEMBER     -    TRUSTEES MEETING MONDAY  14 DECEMBER   6PM

CLOSING DATE  FRIDAY   4  MARCH           -     TRUSTEES MEETING MONDAY  14 MARCH        6PM

CLOSING DATE  FRIDAY   3 JUNE                 -     A.G.M.  6PM               MONDAY 13 JUNE


There being no further business Marigold closed the meeting.



THE  GLENGARRY  TRUST


Minutes of meeting of The Glengarry Trust on Monday 14 December 2015.


PRESENT:- M.MacLennan, C.MacLennan, P.Walker, A.Gordon, M.MacRae, R.MacCallum.

APOLOGIES:- R.Stewart, J.Fleming.


The Minutes were read.  Andrew asked if a copy of the current bank statement could be sent out with the agenda/minutes before each meeting.  M.MacRae proposed and C.MacLennam seconded.

A logo being designed for the Glengarry Trust by the children from Invergarry Primary school was discussed and Maria will bring the Trustees up to date at the next meeting.

Marigold raised points from correspondence from the Bank of Scotland about changes to the F.S.C.Scheme.  She will be in touch with the bank to get new forms to open another account for the Trust.

Glengarry Shinty Club – Mower application.  An extension to their application was asked for but the Trustees decided that a new application should be made by them with all appropriate paperwork being submitted with the application.  Secretary to write to them.


APPLICATIONS.


1. STUDENT GRANT.  Applied for £600.00  A letter to be sent and grant will be paid when the secretary receives appropriate receipts.

2. STUDENT GRANT.  Applied for up to £1000.00.  This was turned down by the Trustees as the student no longer resides in the Glengarry area.

3. GLENGARRY COMMUNITY COUNCIL – SENIOR CITIZENS CHRISTMAS DINNER:- Applied for £700.00.  This was approved by all Trustees.

4. SENIOR CITIZENS ASSOCIATION –SHOPPING BUS:-  Applied for £300.00.  This was approved by all Trustees.

5. INVERGARRY & FORT AUGUSTUS RAILWAY MUSEUM:- Applied for £13,400.  The Trustees would like more information about how the money would be spent and have requested a 3 Year Business Plan, also how would the project be funded in the future.   Secretary to write to them.


Glengarry Gun Club – Clay Trap Application.  Marigold read a letter from Lea Macnally to say that the Trap would be delivered shortly and the receipt will be sent to the Trust .


There being no other business the meeting was closed.


DATE OF NEXT MEETING MONDAY 14 MARCH 2016


THE GLENGARRY TRUST


Minutes of meeting of The Glengarry Trust on Monday 14 March 2016.


PRESENT: M.MacLennan, P.Walker, M.MacRae, J.Fleming, R.Stewart.

APOLOGIES: A.Gordon, C.MacLennan, R.MacCallum.


Marigold asked that a separate meeting be held before the AGM/Trustees meeting to discuss setting up new banking accounts and that she would invite  a representative from VAL to help with advice to the Trust.    The Minutes were read and approved.


APPLICATIONS:-

1. FORT AUGUSTUS & GLENMORISTON COMMUNITY COMPANY – FORT AUGUSTUS MEDICAL CENTRE – Applied for £10,000.  This was approved by all Trustees, but a letter to be written to them asking to be kept up to date with any relevant meeting, plans, etc relating to the Medical Centre.

2. P6/P7 TRIP FUND – Applied for £1881.00.  This was approved by all Trustees.

3. GREAT GLEN AFTER SCHOOLS ACTIVITY CLUB – Applied for £1000.00.  This was approved by all Trustees.

4. FEIS GLEANN ALBAINN – Applied for £450.00.  This was approved by all Trustees.

5. 1st FORT AUGUSTUS BROWNIES – Applied for £2020.00.  This was approved by all Trustees.

6. 1st FORT AUGUSTUS GUIDES & SENIOR SECTION – Applied for £1780.00.  This was approved by all Trustees.

7. GOLDEN ALL STARS – Applied for £150.00.  This was approved by all Trustees.

8. GLENGARRY COMMUNITY WOODLAND – Applied for £125.99.  This was approved by all Trustees, but a letter to be written asking for a copy of their current bank balance.

9. GLENGARRY COMMUNITY COUNCIL – SKIP HIRE – Applied for £2500.00.  The grant awarded was £1425.00. Secretary to write explaining the difference.  


INVERGARRY & FORT AUGUSTUS RAILWAY MUSEUM.

A Business plan and breakdown of information was received as asked for by Trustees at the last meeting.   R.Stewart refused as the details on the letter did not correspond with details on the Application form. J. Fleming was not comfortable dealing with such a large amount and would prefer to wait until all Trustees were present.  M.MacRae suggested they put in a completely new application.  Secretary to write to them.


The present Trustees have said that they would like longer between the closing date for applications and the meeting to give them more time to read over all the documents.  This will be sorted at the meeting after the AGM in June.


The LOGOS have been received from Invergarry Primary School and will be looked at during the next meeting with all Trustees present.


There being no further business, Marigold closed the meeting.


NEXT MEETING  A.G.M.  MONDAY 13 JUNE  6PM FOLLOWED BY TRUSTEES MEETING




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   ,!


THE GLENGARRY TRUST


Minutes of The Glengarry Trust on Monday 12 December 2016


PRESENT:- M.MacLennan, C.MacLennan, P.Walker, J.Fleming, A Gordon, M.MacRae.


APOLOGIES:- R. Stewart.


The minutes were read and approved. Andrew proposed and Christine seconded.


Marigold passed round a letter from Falck Renewables informing the Trust of a temporary shut down.


APPLICATIONS :-

1. STUDENT GRANT – Applied for £600. This was approved by all Trustees.

2. STUDENT GRANT -  Applied for £800.  A grant of £600 was awarded upon receipt of proof of purchase/receipts.  Secretary to write informing htis.

3. SENIOR CITIZENS ASSOCIATION – Applied for £300.  This was approved by all Trustees.

4. GLENGARRY COMMUNITY COUNCIL – CHRISTMAS PARTY – Applied for £800.  This was approved by all Trustees.

5. GLENGARRY SHINTY CLUB – Applied for £2222.52.  This  was  turned down by the Trustees.  This was a retrospective application and therefore could not be supported by the Trust.  There is also an ongoing offer to the club which has not yet been taken up and expires on 31 March 2017.  After this they can reapply.  Secretary to write informing them of this.


Marigold raised a question on behalf of the Community council about approaching the Trust for hand rails for the War Memorial.  Some members said they would mention to a Blacksmith they knew to see if they could do anything.


Secretary has handed in her notice and Marigold to make up adverts to look for a new Secretary which will be advertised locally.


There being no further business, Marigold closed the meeting.


NEXT MEETING  MONDAY MARCH 13 2017  6PM

The Glengarry Trust

Application forms are available from - The Secretary, The Glengarry Trust ,

THE SECRETARY, Tangusdale Cottage, INVERGARRY, PH35 4HP.

Please click HERE for an Application Form in
MS Word format that you can print off
Application Form
GLENGARRY TRUST MINUTES

THE GLENGARRY TRUST

APPLICATION GUIDANCE


The Glengarry Trust is the mechanism being used to distribute the community benefit funds from the Millennium Wind Farm.  The current Trustees are: Maria MacRae  (Chair), Catherine MacLennan, Andrew Gordon, Peter Walker, Christine MacLennan, Robert MacCallum and Jane Sutherland.


There may be funding available to groups and organisations for projects, or students furthering their education.  Grants are available for a wide range of activities including: education, community development projects, arts, heritage, health, sport, the environment and recreation.  In some circumstances, hardship grants to individuals can also be made.


As a registered Scottish Charity, the Trust can only make grants available to other charities, not-for-profit groups or individuals who must have their main activity in or reside in the Glengarry Community Council area. If you meet these criteria and require funding for any of the type of activities mentioned, please print and submit an application form.  There is a limit of £5,000 for projects (please contact us if you have a larger project in mind to determine if it might be eligible).  Students can only apply once in each academic year and receipts for any items purchased as per the conditions of the grant must be provided.  There is a limit of £600 per academic year for student applications.  All successful applicants will be required to submit a short completion report either at the end of the project or the academic year and evidence of expenses where appropriate.


Please note that all CAPITAL PROJECT applications must include at least TWO estimates for the proposal.  If the application is granted in full or part thereof, the funding will be set aside and paid out only when the project has been completed.  The Trust will also require a headed/receipted Invoice and covering letter from the organisations chairman to this effect.


Completed forms with all accompanying documents required (see application form for details) should be sent to:


Anna Cooper (Secretary), Tangusdale Cottage, INVERGARRY, PH35 4HP.

Please email glengarrytrust@gmail.com if you have any queries about the application process.


YOU WILL RECEIVE A CONFIRMATION EMAIL RECEIPT OF YOUR APPLICATION


APPLICATIONS WILL BE CONSIDERED 4 TIMES A YEAR

CLOSING DATES 2017/18


28th August 2017 (for Trust meeting 18/09/17)

20th November 2017 (for Trust meeting 11/12/17)

19th February 2018 (for Trust meeting 12/03/18)

21st May 2018 (for Trust meeting 11/06/18)




THE GLENGARRY TRUST



ANNUAL GENERAL MEETING

Monday 12th June 2017

6pm at the Glengarry Community Hall


TRUSTEES PRESENT:  M. MacLennan (MM, Chair), C. MacLennan (CM), M. MacRae (MMR), P. Walker (PW), Robert MacCallum (RM)


APOLOGIES: A. Gordon


IN ATTENDANCE:  J. Sutherland (JS), M. Boyd (MB), Voluntary Action Lochaber (VAL), C. Stewart (CS, outgoing Secretary), A. Cooper (AC, Secretary)



Public meeting


The Chair opened the meeting and thanked everyone for attending.


The minutes of the previous AGM were read and approved – proposed by MMR and seconded by MM.


As no members of the public attended the first part of the meeting those in attendance agreed to move on to the business part of the Annual General meeting.


Business meeting


Constitution


MB from Voluntary Action Lochaber thanked everyone for inviting her along.

She had been provided with a copy of the constitution and a copy of the accounts and was able to offer on-going support to the Trust including attending the AGM.


MB commented that the constitution for the Trust stated that there could be no less than five, and no more than seven trustees and that to be quorate three Trustees were required at any meeting.


Accounts


MM handed round a copy of the accounts to each person present.


MB enquired what the criteria are for grants and it was explained that there was guidance available as well as additional information on the application form but that Trustees were open to the review of these, in particular around the awards to students.


MB suggested that the reference number for each grant application could be carried over to the accounts to cross-reference.


Action MMR: To be taken forward when preparing the subsequent set of accounts


MB commented that the Trust had a good healthy financial balance but that it was also nice to se so many payments coming out to worthy causes and projects.


MB enquired whether there was a figure for distribution annually and MM explained that this had never been set.


MMR explained that the Trust were looking at options around fund investment and extending the life of the funding.


MB offered support from a colleague (who audits accounts).  MM explained that the Trust were always happy to take advice.


MMR asked about a sum paid back to the Trust within the accounts and it was explained by MM that this was someone finishing their Apprenticeship early who had then repaid part of the award.


The Chair (MM) asked if the accounts could be approved.  RM proposed and MMR seconded.


Appointment of Chair

MMR had been asked to consider taking up the role of Chair.  MM nominated MMR, CM seconded. MM was thanked for all of her hard work in the role of Chair since the Trust began and presented with a bouquet.


Appointment of Secretary


MM explained that AC has taken up the post. Everyone thanked CS and presented her with a bouquet.  MM commented that there have been lots of changes over the years and CS has worked extremely hard.


Resignation of Trustees


J. Fleming has stood down although no written resignation has been received.  MM has been in contact by email and also spoke to him in person.


R. Stewart has stood down although no written resignation received as yet.


Proposed that J. Sutherland becomes a Trustee - Proposed PW, Seconded RM.


Discussion about numbers of Trustees required and PW commented decision-making might be harder with larger numbers.  Various community-based organisations are represented such as the School, Community Hall and Community Council. It was decided that the numbers should be left as they were at present and in line with the constitution.


Treasurer


MB asked if there was currently no Treasurer.  MMR explained that the incoming Secretary had agreed to work with the Chair to produce a spreadsheet in consultation with VAL and for the purposes of a return to the regulator, OSCR.


Query about people who could sign cheques – four people currently.  R`M suggested adding the incoming Chairperson.  MMR said Bank of Scotland could hopefully get this done quickly.


Any other business


It was confirmed that minutes of all Trust meetings are made available to the public in the Post Office, Well of the Seven Heads, School and at the Hall.  They are also available online at www.glengarry.org.uk (Glengarry Life website).


Closing dates for applications


28th August 2017

20th November 2017

19th February 2018

21st May 2018


Dates of meetings


18th September 2017 at 6pm

11th December 2017 at 4pm

12th March 2018 at 6pm

11th June 2018 at 6pm



Meeting closed at 18.35pm





THE GLENGARRY TRUST



QUARTERLY TRUST MEETING

Monday 12th June 2017

6.35pm at the Glengarry Community Hall


TRUSTEES PRESENT:  M. MacLennan (MM, Chair), C. MacLennan (CM), M. MacRae (MMR), P. Walker (PW), Robert MacCallum (RM), J. Sutherland (JS)


APOLOGIES: A. Gordon


IN ATTENDANCE: M. Boyd (MB), Voluntary Action Lochaber (VAL), C. Stewart (CS, outgoing Secretary), A. Cooper (AC, Secretary)


The new Chair (MMR) opened the meeting by thanking MM for her hard work to the Trust over the years.  MM will stay on as a Trustee.


The minutes of the last meeting were approved - proposed by MM and seconded by PW.


The minutes of the additional short business meeting held on 5th April 2017 were also approved – proposed by RM and seconded by CM.



Trustees


All welcomed the new Trustee JS.


PW queried the process for those Trustees who had stood down.


Action: MMR to follow up an email confirmation from JF.


Action: MM to provide email from RS for file.


MB commented the Trust will need to update Trustees list for OSCR


Action: MMR/AC to do this



Chairperson tenure


Time limit on length of Chairperson tenure – MMR suggested 3 years.


MB explained that the constitution would only need to be amended if it prohibited the Trust from doing something in their interests that could not be arranged amongst Trustees.



Student applications


Student applications will be limited to four per person but at the discretion of Trustees.


MB suggested that this would be better covered in the application guidance rather than constitution.


Review of paperwork and scoring of applications


MB suggested benefit of scoring sheet for each application.  CM said this would be a good idea in particular for students applying multiple times as people do sometimes change courses for a variety of reasons e.g. health.


Action: MB – offered to review blank paperwork and guidance


Action: MMR/AC application paperwork to be updated re student criteria and any other suggested changes from MB and approved by Trustees


Action: MMR/AC to look at tracking system to include return of completion reports



Applications received



1. Glengarry Highland Games Association


Received £700 last year and have asked for £1,000 this year.  Games taking place 1st July 2017.  Association missed deadline for the last Trust meeting.


The Association are generous in giving donations to the community.


RM said he was in favour of giving them what they had asked for.


Everyone approved, although PW abstained as on the committee.


Action:  AC to send out approval and acceptance letter for the sum of £1,000 and ask for costs to be broken down in future years and a reminder about deadlines to get application in.



2. Invergarry Parent Council


Transport application for the School.

RM - £56 higher than last year.

MMR reflects different ratios of children/families.

Swimming is compulsory but no funding to do it.

All approved, although MMR abstained as on Parent Council.


Action:  AC to send out approval and acceptance letter for the sum of £3,397.



3.  Glengarry & District Community Association – Glengarry Hall Car Park


CS had emailed out a copy of the accounts.


JS commented that she had suggested to the Site Manager of SSE provide funding for the car park given the traffic to be caused by turbines coming through and congestion – precedent set by this happening for Glenmoriston.


PW had asked Blue Energy but they suggested we wait until the new community benefit money comes to us.


Discussion about this as the work to be done is urgent.


MMR – amount requested overquoted by £1000.


Those Trustess who are not members of the Hall Committee approved the application – figure adjusted (reduced by £1000).



Action:  AC to send out approval and acceptance letter for the sum of £45,868 – grant to be paid on completion of works.



4.  Glengarry & District Community Association – Produce Show


All agreed the produce show was of real community benefit with a good atmosphere and sense of community.


All approved.


Action:  AC to send out approval and acceptance letter for the sum of £400.



5.  Glengarry Community Council – Second Village Defibrillator


JS said that it would make sense to have one at this end of the village.

Not yet required but a good safety measure.


Approved.


Action:  AC to send out approval and acceptance letter for the sum of £1,500.



6.  Glengarry Community Council – Village Skip Hire


Discussion about the volume of waste generated which requires a skip – the skip is booked for this month.  This application is for the next year of funding.



Approved.


Action:  AC to send out approval and acceptance letter for the sum of £1,440.



Any other business


Student application


This was approved at the last quarterly meeting pending proof of spending being provided.  Unfortunately at the additional business meeting, the evidence provided was still not sufficient so this application continued to be pending.  The Trustees reviewed the receipts provided and all agreed that because funds could not be backdated to prior to the application the sum which could be awarded was reduced from £600 to £154.32.


Shinty Club Banner


All agreed that the Shinty Club would be supported to have a banner advertising the partnership with the Trust.  The club will pay for this in year one, and the Trust will consider payment for this thereafter.


Action:  AC to send out approval and acceptance letter for the sum of £154.32.



The meeting closed at 8.10pm




THE GLENGARRY TRUST



QUARTERLY TRUST MEETING

Monday 18th September 2017

6.00pm at the Glengarry Community Woodlands Depot


TRUSTEES PRESENT:  M. MacLennan (MM, Chair), C. MacLennan (CM), M. MacRae (MMR), J. Sutherland (JS), A. Gordon (AG)


APOLOGIES: R. MacCallum (RM), P. Walker (PW)


IN ATTENDANCE: A. Cooper (AC, Secretary)



Minutes of the previous meeting


Query re those Trustees who had stood down from AG – MM has heard from one and all confirmed that both individuals are no longer Trustees.


No outstanding action points.


MMR - Shinty club banner printed and paid for and waiting to go up.


Minutes were proposed by MM and JS seconded.



Finances


Bank statement – balance and cheques issued passed round for scrutiny by Trustees.


MMR - suggestion to add request for a bank statement to application form.


Action:  AC to update paperwork.



The application process


Chair read the report provided by AC detailing some stats on applications to date.


Discussion about Glengarry Life download of the form – some people had reported some difficulties.


Action:  AC to look into this.


A suggestion was made by MM that blank forms were provided in the Post Office.


Action:  AC to enquire whether this is possible and take forward if so.



Applications received


1. Student application


All Trustees agreed that the application was well completed and was in order.  The sum of £600 was awarded.


Action:  AC to send out approval and acceptance letter for the sum of £600.



2. Student application


All Trustees agreed that the application was well completed and was in order.  The sum of £600 was awarded.


Action:  AC to send out approval and acceptance letter for the sum of £600.



3. Student application


Further clarification is required.  The applicant had applied previously and had provided receipts but it was unclear to which application they related.


Action:  AC to send out letter – confusion about new application or previous application – need clarity.  Defer the new application.  Can only have one application in each academic year.



4.  Glengarry & District Community Association – musical events


There was some discussion around the process of charging for events at the Community Hall.  It is unclear what the grant is to be used for.  This is not a capital project like funding granted for previous applications by the GDCA.


The application was therefore declined by the Trustees.


Action:  AC to send out letter explaining the decision.


5.  Shinty Club


The application was for 100% of the costs.

Trustees agreed to fund the request for the development day items at a cost of £1790.14 towards the development day but not the CCTV (£549.98).


Partially approved.


Action:  AC to send out partial approval and acceptance letter for the sum of £1790.14.



6.  Hardship Fund – application withdrawn



7.  Parent Council - ipads


Discussion around why some Lochaber schools were allocated Ipads by the Education Department but not Invergarry Primary school.  Discussion around the importance of technology for pupils with additional support needs.


Approved.


Action:  AC to send out approval and acceptance letter for the sum of £700 (rounded up).


8.  Community Council - Fireworks


Discussion about the amount applied for in the previous year, which was only £50 lower and there are now more licences involved in putting on a display.


Approved.


Action:  AC to send out approval and acceptance letter for the sum of £750.



Completion reports


The following reports were received and read with interest by those present:


• Music therapy

• Primary 6/7 trip

• Student

• Community hall car park

• Shinty club – mower

• Great Glen After School Club

• Glengarry Highland Games Association

• Feis transport



Any other business


Paperwork


Agreed to review final files prior to writing out to anyone to chase any outstanding paperwork.


War memorial


Agreed to extend the War Memorial to one year for the grant to be spent.


Action:  AC to send out letter explaining this position


Village Officer


Not all of the grant was spent.  Paperwork stated that it was either all to be spent or would expire in September therefore a new application is required as the post has now been recruited to.


Action:  AC to send out letter explaining this position


Blue Energy


Query about the windfarm extension (Blue Energy).  Discussion about how people could apply to this fund.  Projects have to be put to the project Manager (business ideas) who works with the applicant and submits the application to the Board of the Company.


Trust funds


AG asked about doing a year on year projection regarding the funding which the Trust still has in their account.  Plan to look at a mechanism to invest the balance.


Bank account and standing orders


Signatories have been updated and are now: PW. RM, MM and MMR.


Standing order to VAL and AC salary – all agreed

Trustee tenure


AG – reflecting on tenure as a Trustee and intends to stand down after December meeting with proposal for Son to come on board.


Health Board meeting


Minutes of a recent Health Board meeting – Community Care Concerns have been received by the Trust.  Tabled for Trustees to review.  Looking for someone from the Trust to attend the meetings.



The meeting closed at 19.25pm